All participants must create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as the email may be transferred to junk folders.

Each participant will receive a registration number by email after submitting the Online Registration Form. Please check your spam folder if not received safely. 

The preferred method of payment is online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

Contact Information

For any questions you may have in relation to registration, please do not hesitate to contact the ISoP 2023 Secretariat at secretariat.icm.isop@gmail.com or indonesia.isop@gmail.com

The online registration form will be available until 3rd November 2023.

Early Bird Registration Deadline – 11 September 2023
Regular Registration Deadline – 12 September 2023
Late and Onsite Registration – 28 October 2023

Important dates

Early Bird Registration Deadline – 11 September 2023
Regular Registration Deadline – 12 September 2023
Late and Onsite Registration – 28 October 2023

Registration Fees

The following registration fees apply for ISoP 2023.
Registration Fees are in USD and include local VAT of 11%.

* The price here is not included additional charge applied by your bank for the transfer process.
* Available for students only (Full-time graduate, post-graduate, or undergraduate). Official proof of student status (in English and valid max. 6 months prior to the registration) must be uploaded during the registration process.

Note:

  • Members of ISoP are eligible for the “member” rate. If ISoP cannot verify your current membership, you will be charged the non-member rate.
  • Non-member rates automatically include one-year ISoP membership based on the selected fee category.
  • Information to activate your account and enjoy all ISoP membership benefits will be sent with your confirmation.

List of High-Income Countries (HICs) here.
High-Income Countries also include Hong Kong SAR China, Chinese Taipei, Macao SAR China, Singapore, Brunei, Korea, Japan, Australia, New Zealand, Canada, USA, Chile, Panama, Puerto Rico, Trinidad and Tobago, Uruguay, Israel, EU/AELE, Bahrain, Qatar, Saudi Arabia, Kuwait, Oman, UAE.

List of Non-High-Income Countries (except HIC) here.

All registration deadlines are based on the end of the global day for the date noted. Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.
Unpaid or partially paid registrations will not be considered as valid until paid in full.

Pre-conference courses

Course A (6th November 2023, Room I – Morning Session)
Introduction to Pharmacovigilance
Course B (6th November 2023, Room I – Afternoon Session)
Pharmacovigilance of herbals and other traditional medicines
Course C (6th November 2023, Room II – Morning Session)
The New Indonesian GVP and its annual self-inspection requirement 
Course D (6th November 2023, Room II – Afternoon Session)
The essential role of pharmacovigilance in Health Systems Management

For each pre-conference course additional fee of 25 USD will be applied (not included in the registration fee – except for student’s registration).

Registration Fees Include:

  • Admission to all conference sessions
  • Access to the exhibition and posters
  • Welcome reception on Monday, 6th November 2023
  • Coffee breaks and lunches
  • Conference materials including delegate badge 
  • Free internet access at the conference venue
  • Conference program

Visa Letter

If you need an invitation letter prior to the registration, please kindly contact secretary at secretariat.icm.isop@gmail.com or indonesia.isop@gmail.com

Registration for Sponsors and Exhibitors

Please contact Indonesia.isop@gmail.com for more details.

Payment Details

All fees are to be paid in USD ($), not included additional charge applied by your bank for the transfer process. However, please confirm with your bank as to any possible extra charges from their side.

Registration fees are collected on behalf of ISoP 2022 by the Secretariat.

Online Payment by Credit/Debit Card

The preferred method of payment is by card online via our secure payment gateway:

Online payments service provider – Ipay88

Accepted Credit / Debit Cards

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 30 September 2023. After this date, all payments can only be done by credit/debit card.

BeneficiaryPT. Kongres Manajemen Indonesia
Beneficiary addressJl. Westhoff No.35, Pasir Kaliki, Bandung, Indonesia
BankBank Central Asia (BCA)
Account number008-9763-888
SWIFT CODECENAIDJA
PAYMENT REFERENCEName, Surname and Registration number

Cancellation of Registration

  • Until 8th September 2023 – 80 % of the fee will be refunded
  • From 9th September 2023 until 27th October 2023 – 50 % of the fee will be refunded
  • From 28th September 2023 no refund can be processed

General Cancellation Conditions

  • All cancellations must be notified in writing (by email) to secretariat and cannot be done online or over the phone.
  • Requests for refunds made after 9th of November 2023 will not be considered.

For any change of name, a fee of 20 USD will be charged

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation, the Conference Secretariat ISoP 2023 and the International Society of Pharmacovigilance (ISoP) reserve the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of the Conference Secretariat ISoP 2023 and the International Society of Pharmacovigilance (ISoP) which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or another epidemic such as SARS, COVID-19, bird flu, earthquake, flood, hurricane, cyclone, fire or another natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force in 2018 and it involves some additions to data protection.
ISoP 2023 Secretariat acting on behalf of ISoP, will hold and process your personal details on their database for the sole purpose of administering the ISoP 2023 conference. This information is necessary for the legitimate management of this conference.
We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.
After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.

Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by email or phone secretariat.